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Most people don’t like to stand up in front of an audience to give a talk or presentation. Some are even uncomfortable presenting their information in business meetings, especially in front of senior executives. Stage fright is the number one obstacle in giving a presentation. People feel nervous, get “butterflies” in their stomach, and feel like they can’t remember what to say. But take heart, if you have stage fright you are in the majority.

The most important thing you can do is to simply acknowledge that giving a presentation is an uncomfortable task for you. Notice I didn’t say a weakness; it’s simply an area where you need some help in developing the skills that give you the confidence to talk before a group. The uneasiness you feel just before you talk is really just adrenaline, a natural “energy boost”! Any top athlete or performer has this same adrenaline energy rush that helps them to perform their best. The butterflies you feel in the pit of your stomach are “a good thing”.

The first step in improving your presentation skills is to stop thinking of it as a negative task or experience. Master these soft skills and all you’ll have to fear is fear itself:

• Organize the presentation properly – There are three clear-cut parts to any presentation. The introduction, the main body and the conclusion. Make sure you have all three or your presentation will not be cohesive.
• Introduction should tell the purpose – It’s important to let the audience know at the start and during the introduction the reason for the talk. Also make sure you grab their attention in the beginning. Start with a related story, quote an expert or statistic, or ask a question, such as “Did you know that Twitter already has 86% of the internet Social Media market? ”
• Main body – There should only be three to five main points. That’s about as much as the audience can absorb and process. Back up each of the points with stories, pictures, facts or details.
• Conclusion – Make sure the close is effective. Briefly recap the main points and end on a positive note or call to action. Following the conclusion, take questions if appropriate. Always repeat the question before you give your answer.
• Practice – “Practice makes perfect”, so take the time to practice the presentation out loud and in front of a mirror. The more times you practice, the more comfortable and confident you will be with the delivery of the material.
• Physical Considerations – Dress appropriately for the audience you are addressing. Posture is key. Stand with your legs 4-6 inches apart to help with weight distribution and make sure to keep your shoulders back. Watch your hand gestures. Vary the volume, rate and pitch of your voice. Make eye contact with the audience. Never point a finger at the audience; use an open hand, palm up instead.
• Other Things – Be careful with humor. Arrive early to check room set-up and audio visual equipment. Keep Power Point slides simple – use a title and 3 bullet points per slide and go easy with the graphics.

Remember, when you act well, you do well.

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Leadership and lecture are inseparable. In the world of business, information and instructions flow down the levels of hierarchy through the mode of presentations, beginning from the top position – occupied by the CEO.

Everyone in an organization, including the CEO, is assigned with certain roles and responsibilities. And, at some point or other, he may have to address people from the presentation’s platform. Therefore it is better to prepare for bigger roles.

We intend to make this job a bit simpler for you. Here are some tips that can help you deliver an effective presentation.

1. Make sure the hardware’s working fine

Before the meeting commences, send a team from the IT department to install the hardware – projector, screen, mouse, laptop, etc. Arrive at the venue early to ensure that you have personally tested if everything is set in order and all technology equipment and audio-visual support are working well.

Also, it is good to give a mini presentation to just chairs to ensure that everything goes as per the plan.

2. Start with a concern or question

Don’t waste time in unnecessary discussions that are not relevant in the context of the presentation. Throw a question straightway, raise a concern, present a problem or bring a shocker – anything that makes the audience think, be curious, concerned or even scared.

Getting the audience interested from the word ‘go’ can be a great start for your presentation.

For instance, if you are gathered to discuss sales strategies for the quarter, start with a pie chart or bar graph of the sales for the previous quarter. Similarly if you are venturing into a new business, you can start with the challenges (supported with facts).

3. Avoid handouts

Some people do prefer to distribute handouts or the printed copies of presentation. I personally find this conventional practice a big hindrance in the successful accomplishment of the objectives of presentation.

With the complete draft and information in their hands, the participants tend to read the message ahead of you. It kills their interest as they already know “whats’s up next”. If you have lost your audience before you have even started, your presentation may end up as a mere lecture of no significant consequence.

Therefore, rather than distributing handouts, you can upload the complete presentation on slideshare.net from where everybody can access it whenever they want, without bothering about misplacing the hard copies or damaging the CDs.

And of course the global message of ‘save paper’ has always been a concern to consider.

4. Ask questions and invite ideas

Make your presentation interactive by promoting a two-way communication. Ask relevant questions but to the right people. Questions arouse interest and engage audiences.

Present your point supported with substantial facts and invite suggestions and ideas. Don’t impose your opinion. Appreciate good ideas.

You can also consider a modification or addition to your slides if required. It encourages the audiences to feel comfortable allowing them to pay attention and come up with suggestions.

5. Use your time effectively

In business, time translates into money. Value time and try to conclude your presentation within the pre-decided window. If you stretch the time unnecessarily you will be wasting your time and making your audience impatient.

Use the time effectively. Cut irrelevant discussions short. Postpone individual concerns for some other time. Plan efficiently and then stick to your plan.

6. Patience pays

Patience is a virtue of leaders. You need a lot of it during presentations. Irritating questions, repeated requests to visit the previous slides, difficulty in understanding a concept or an irrelevant argument – these will test your patience in many ways.

Be patient and try to get in some humor in the course of your talk. It will help create a healthy atmosphere and get your audience involved.

There are so many other elements of a delivering a killer presentation that you can learn with experience. Improvement is a continuous process and everybody learns from experiences. The more you experience, the more you learn.

You can also learn from other’s experiences through CEO peer groups. At a CEO conference or CEO group, you will get to meet expert and experienced leaders who would share their experiences with you, therefore making you wiser and more experienced.